Admin officer

Terms of Reference: Admin Officer

Delivers Role:

1. Oversee administrative and project management support to all program,

consulting and enabler teams, and ensure high standards are maintained.

1. Ensure reporting as per the admin policies laid out.
2. Monitor insurance cover under Medical, Personal accident, Vehicle ,Money in transit and Office burglary and coordination of claims
3. Ensure safety and security of the office premises and its staff
4. Ensure smooth operation of all computer systems within the organization by ensuring a high up time for hardware and loading of all necessary software
5. Ensure that the brochures and important official information are up-to-date and readily available and accessible.
6. Ensure all statutory compliances related to office administration and management, including taxation, labor and other applicable legislations
7. Ensuring quality service for the staff / guest is provided in terms of accommodation, local travel and food
8. Monitor functioning of regional and project offices, and provide need based support
9. Coordinate the functioning of the Purchase Committee, with respect to procurement of goods and services, and negotiation of the best rates with the vendors

Execution Role:

1. Translate the strategic plan to action in all admin processes and policies
2. Design, develop and implement various admin processes and systems related to office and guest house management, asset management, insurance, travel management, cost management, safety and security, stock/inventory management, and system compliances
3. Implement feedback and suggestions from FAS, diligence and other functions for collaborative working