Accounts Executive

Position Title – Accounts Executive

Reports to: Program Coordinator

Role Type: Contract base

Location: Mumbai

Requirements 

1. Graduate with 2 years Experience
2. Mumbai resident
3. Proximity to Project office will be an advantage
4. Good English & Marathi language skills
5. Good knowledge about Tally, G-Suite and other accounting software knowledge would be an added advantage 

Role Expectations:

1. Good communication, and relationship-building skills
2. Team working skills
3. Organization and time management skills
4. Attention to detail 
5. Flexibility
6. Tact, discretion and diplomacy
7. The ability to be proactive and use your initiative: to see what needs doing and to do it
8. The ability to use softwares like Tally, MS Office packages (e.g PowerPoint, excel )

Responsibilities:

1. Maintain Tally accounts and daily financial records of the Producer Company, ensuring all transactions are recorded accurately and in a timely manner.
2. Prepare and maintain books of accounts, registers, and statutory records for the Producer Company and partner organization, ensuring compliance with applicable regulations.
3. Prepare weekly financial reports of the Producer Company and share updates with the management team.
4. Support the preparation and documentation of periodic reports related to project activities and financial updates.
5. Assist the project team in conducting baseline studies, evaluations, and impact assessments by providing required financial and documentation support.
6. Handle financial transactions for the Fresh Fish Initiative (FFI), including preparation and processing of payments as per organizational procedures.
7. Prepare and upload payment files in the banking system and initiate transactions through NEFT/RTGS/IMPS, ensuring timely payments to vendors, staff, and partners.
8. Maintain proper financial documentation and records of all transactions, invoices, bills, and supporting documents.
9. Coordinate with the finance and program teams to ensure accurate tracking of expenditures and timely submission of financial documents.
10. Support office management tasks including renewal of agreements, submission of bills (electricity, travel, etc.), and maintaining related documentation.
11. Assist team members with official correspondence, data organization, vendor quotations, venue bookings, and logistics coordination for meetings, events, and project activities